Would you like to join our team?

8th March 2019

Vacancy: Grants Officer

We’re looking for an enthusiastic and committed individual to join our team!

Hours: Full-time, 37 hours per week (flexible working hours would be considered subject to the skills and experience of the applicant)

Salary: £23,000 – £25,000 subject to experience

Location: Countywide throughout Surrey. The post-holder will be based at the Foundation’s offices in Guildford but the offices may move to another location in Surrey.

Job Purpose

The Grants Officer will play a key role in achieving the Community Foundation for Surrey’s objectives by delivering an efficient and effective grants programme to support the needs of community and voluntary organisations in Surrey.

Role Overview

The key areas of responsibility include:

Provide front-line contact, outreach and capacity building support to assist voluntary and community groups to apply for funding;

Provide accurate grant assessments and funding recommendations to meet the grant programme criteria and assess the impact of the grants awarded;

Support the fund management service to donors and fund holders and fund panels and award grants that meet the grant programme criteria;

Work as an effective ambassador for the Community Foundation with voluntary groups, donors, trustees, grants panels, local authorities and other organisations.

Key Responsibilities

The specific responsibility of the grants officer includes:

Grants Programme

Manage the grant enquiry process by responding to expressions of interest forms, emails and telephone enquiries and provide support and advice to grant applicants;

Provide outreach support to grant applicants, including organising and attending one to one meetings, site visits, seminars and workshops;

Assess grant applications against the fund criteria, prepare application summaries, make grant recommendations and provide accurate information to staff members in preparation for grants policy group meetings and donor review and decision. Prepare approved applications for payment;

The Grants Officer must support the fund management service to donors and fund holders by preparing information including annual donor fund reports and organising site visits and attendance at events;

Ensure all grant monitoring forms are returned on time and assess and evaluate the end of grant reports and produce summary sheets and reports about the grant awards and programmes;

Ensure that all grant records are accurately maintained on the database and paper files;

Networking and Communications

Maintain excellent working relationships with voluntary and community groups providing front-line contact for information about the Community Foundation’s grants programmes;

Grants Policy Group and Panels

Assist with managing of the grants policy group and grants panels and present details of the grant assessment recommendations;

Equal Opportunities

The Grants Officer will work within and conform to the Community Foundation for Surrey’s policies including the equal opportunities policy.

Education and Qualifications

A good educational background;

Experience – essential

Office experience including excellent word processing skills including word, excel, power point and databases;

Experience – desirable

Knowledge and experience of working with the voluntary sector;

Experience of grant assessments and application processes including use of databases, but not essential;

Experience of working in a customer facing role.


Ability to assess and interpret complex data and communicate clearly through excellent written and verbal skills;

Ability to work under pressure, manage a challenging workload and competing demands within a professional work environment;

Excellent inter personal skills and able to establish good interpersonal relationships, rapport and credibility with a wide range of people;

Ability to relate equally to grassroots community organisations as well as larger charities, corporate organisations, donors and influential people;

Able to work effectively within a small team;

Demonstrate a highly professional approach in a range of situations;

Fully computer literate.

Personal Characteristics

Enthusiasm to build a career within the charitable sector and highly motivated and enthusiastic to support community needs across Surrey;

Committed to customer care and the provision of professional and high-quality services;

Meticulous attention to detail and accuracy;

Creative and flexible in outlook;

To Apply:

This role is being managed by Amy Rapley from Job Board Direct/DCA Recruitment. For further information and to apply, please click through to this link:


Closing Date:

Monday 15th April 2019


Monday 29th April 2019